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ARTICLE ONE: NAME
The name of the organization is the RIVIERA BAY CIVIC ASSOCIATION, INC.
ARTICLE TWO: PURPOSE
The purpose of the Association is to enhance, improve, develop, and beautify the Riviera Bay Section of St. Petersburg, Florida. This section is bounded on the south by 78th Avenue North, north side of the road only, on the west by 4th Street North, on the east by Riviera Bay and San Martin Boulevard, and on the north by the Florida Power Easement north of 98th Avenue North. Promoting the general welfare, happiness, and civic pride of the real property owners, tenants, and residents in the Riviera Bay Area is as the heart of this stated purpose.
ARTICLE THREE: MEMBERSHIP
SECTION 1. The membership shall consist of Active and Associate members.
a. An ACTIVE MEMBER is any resident over the age of eighteen (18) of the Riviera Bay Association area whose dues are currently paid. An Active Member has the right to vote and the privilege of holding office.
b. An ASSOCIATE MEMBER is any adult living outside the boundaries of this KAssociation whose dues are currently paid and who endorses the goals of this Association. An Associate Member does not have the right to vote or hold office.
SECTION 2. A membership card shall be issued to each household which become a member. That card will extend membership to all adults of the same residence. It does not extend membership privileges to any others who reside outside that household.
ARTICLE FOUR: DUES
SECTION 1. Members shall be required to pay annual dues in the amount as recommended by the Board of Directors and approved by a majority of active members present at any general meeting of the Association.
SECTION 2. The fiscal year shall be the calendar year.
SECTION 3. Some Association functions, usually social activities, are announced as for Members only. New members are welcome at such functions by payment of the full annual dues amount prior to or at the time of such functions. Members may also bring guests who will also be required to pay the full annual dues for each family who will then be carried as Associate Members for the balance of the year.
ARTICLE FIVE: ELECTIONS
At each October general meeting, active members shall make an effort to elect a Nominating Committee which shall prepare a slate of Officers and Directors to be presented at the December general meeting. The committee shall be selected from Active Members and consist of at least three persons. At the general meeting in January of each year new Officers and Directors shall be elected by a majority vote and installed in office at that time to serve for one year unless replaced in accordance with these By-Laws. Nominees must be property owners in order to qualify for these offices. Additional nominations may be made from the floor prior to the election. Voting for new Officers and Directors will normally be by a show of hands by Active Members present. The outgoing President may direct that a secret ballot be conducted in the event of special circumstances.
ARTICLE SIX: OFFICERS
SECTION 1. There shall be four Officers: President, Vice-President, Secretary and Treasurer. Duties of these Officers shall include but not be limited to, the following:
SECTION 2. The President shall:
a. Be the Executive Officer and preside over all meetings of the Association and the Board of Directors. b. Decide on all questions of order, enforce the provisions of the By-Laws, appoint committees, except the Nominating Committee, advise the members of the Association’s activities. c. Co-sign with the Treasurer any contract or obligation as authorized by the general membership and/or the Board of Directors as prescribed elsewhere herein. d. Have authority to crease and/or dissolve Special Committees and appoint committee chairpersons, except the Nominating Committee. e. Be an ex-officio member of every committee, except the Nominating Committee. f. Give an Annual Report at the Association’s December general meeting. g. Appoint a committee approved by the general membership to audit the financial records annually. Audit results will be reported to the general membership. h. Appoint a Parlimentarian if a suitable individual is available. i. Upon leaving office, be an ex-officio member of the Board of Directors for one year.
SECTION 3. The Vice-President Shall:
a. Perform the duties of the President when the president is absent or disabled. b. Assist the President or Board of Directors upon request.
SECTION 4. The Secretary shall:
a. Keep minutes of Association meetings and Board meetings and promptly send or deliver them to the President. b. Receive any written communication or reports from members and committees and promptly send or deliver them to the President. c. Maintain a current list of names, addresses and phone numbers of all members. d. Safely keep all corporation documents and have a reference copy of the Articles of Incorporation and By-Laws available at all Association meetings and Board Meetings. e. Assist the President as he/she may request.
SECTION 5. The Treasurer shall:
a. Collect or receive all money belonging to the Association and promptly deposit all funds in the name of the Association in such financial institutions as the Board of Directors may designate. b. Pay all recurring, normal or routine bills of the Association and disburse any other funds as approved in accordance with the procedures specified in Article Seven, herein. c. Co-sign with the President any contract which obligates funds of the Association. d. Give a monthly Treasurer’s Report at general meetings and, whenever requested, a written financial report to the Board of Directors. e. Maintain the financial records. f. Prepare a preliminary budget for the coming year and present it to the Board of Directors at their November meeting. A final budget will be presented to members and the newly elected Board at the January meeting.
ARTICLE SEVEN: DIRECTORS
SECTION 1. The Board of Directors shall consist of the four elected Officers, not less than five nor more than 10 elected Directors and the outgoing President. If the outgoing President is not available there is no requirement to elect an additional Director. Thus the full Board of Directors may consist of between nine and fifteen members.
SECTION 2. The Board is charged with the responsibility of transacting the regular, routine business of the Association. Duties include:
a. Authorize payment of recurring, regular or routine bills of the Association. b. Fill vacancies on the Board for the term remaining by a majority vote. c. Exercise full government jurisdiction over all Association affairs, status of members, and allied subjects. Therefore all Association books and records shall be made available to the Board. d. Determine all matters of policy by a majority vote, devise the necessary procedures to carry out policy and announce new or changed policies both in the Association Newsletter and the next General Meeting. Members who disagree with Association policies may reaquest that the Board reconsider its decisions. e. Consider, revise as necessary and approve the Treasurer’s budget for the coming year in November of each year. f. To not engage, either as individuals or as a group, in any activity in the name of the Association which is contrary to the goals, established polices and stated purpose of the Association.
SECTION 3. The Board shall not expent more than two hundred dollars ($200.00) for a single special project without approval of the general membership. Routine, normal, recurring expenses are not “Projects” in the context of this restriction.
SECTION 4. The Board shall have veto power over any expenditure of five hundred dollars ($500.00) or more enev though it may have been authorized by the membership at a regular meeting. The membership can override a Board of Directors monetary veto by a 2/3 membership vote.
ARTICLE EIGHT: COMMITTEES
SECTION 1. Standing Committees shall be created and dissolved by the President, who will also designate Committee Chairpersons. The following shall be Standing Committees consisting of three members each (if there are sufficient volunteers): Membership and Ways and Means.
SECTION 2. Special Committees shall be created and dissolved by the President. Their purpose and duties shall be defined by the President.
SECTION 3. A committee shall not engage in any activity in the name of the Association which is contrary to the goals and stated purpose.
SECTION 4. A Nominating Committee shall be elected at the October general meeting. This committee should consist of at least three persons and all must be Active Members. The committee’s purpose and responsibility is to recommend a slate of candidates to be elected at the January general meeting.
ARTICLE NINE: MEETINGS
SECTION 1. General meetings of the Association shall be held regularly once a month except for July and August. The time, date and place shall be determined by the Board of Directors. At least three (3) days notice shall be given to all members, by newsletter, whenever there is a change in time, date, or place of the regular general meeting. Prior to any permanent change of the general meeting schedule such change will be discussed with members, if at all possible, at a preceeding general meeting.
SECTION 2. All matters presented to the membership for a vote at general meetings will be decided by a simple majority vote of the Active Members present, except whenever these By-Laws or other legally binding regulations specifically require a different majority.
SECTION 3. The January general meeting shall also be known as the Annual Meeting, and it shall be at this meeting that the election and installation of Officers and Directors shall take place before any new business is considered.
SECTION 4. A quorum at any general or special meeting of the Association shall consist of five (5) percent of the active membership households or twenty (20) active members, whichever is greater.
SECTION 5. The Annual Meeting of the Board of Directors shall be held immediately following annual election held by the members. A meeting of the Board of Directors shall be held once each month at a time and place to be designated by the President. The Board of Directors may elect not to meet in July and August. Special Meetings of the Board may be called at any time by the President or by a majority of the Board. At least three (3) days notice must be provided to Board Members for special Board meetings. A simple majority of th Board of Directors shall constitute a quorum for the transaction of business, and all matters coming before the Board for determination shall be decided by majority vote of the members present.
ARTICLE TEN; STANDING RULES
The orderly transaction of business affairs during all meetings shall be governed by Robert’s Rules of Order, Revised The Parlimentarian shall advise the President as needed and shall attend all general or special meetings of the Association.
ARTICLE ELEVEN: AMENDMENTS
These By-Laws may be amended in the following manner over a period of two (2) consecutive general membership meetings.
1, FIRST MEETING. Any proposed amendment must first be presented in writing and signed by the proposer, who must be a member in good standing. Notice of the proposed amendment must be provided to all members at least three (3) days before the next general meeting by way of the Newsletter. At that meeting the proposed amendment shall be read to the members present.
2. SECOND MEETING. The proposed amendment shall again be read to the members present. To become effective the proposed amendment must be approved by two-thirds (2/3) of the Active Members present.
ARTICLE TWELVE: ASSOCIATION FUNDS
SECTION 1. Any fund raising shall be approved by the Board of Directors and shall not violate any city, county, state, or federal statute or law. Donations may be accepted.
SECTION 2. If the Association should agree to dissolve, all financial assets of the Association are donated to the City of St. Petersburg for use by the Parks Department in Fossil Park in Northeast St. Petersburg. Such funds would specifically be used to enhance and improve Playground equipment for young children.
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